Job Description:  Company Secretary

Brief Overview:  You will need to have a good understanding of the laws that may affect the Charity and ensure that it complies with its financial and legal requirements.

  • Responsibilities:

  • report to the chairman and board of trustees;
  • oversee the preparation of meeting papers and follow up on action points;
  • lodge required forms and annual returns with Companies House and the Charity Commission;
  • ensure policies are kept up to date and approved by the board;
  • maintain statutory books, including registers of trustees;
  • deal with correspondence, collate information, write reports and disseminate decisions to relevant personnel;
  • contribute to meeting discussions and, when required, advise staff and volunteers of the implications of proposed policies;
  • monitor changes in relevant legislation and take appropriate action;
  • liaise with external regulators and advisers;
  • take responsibility for the health and safety of personnel, and manage matters relating to insurance and property;
  • develop and oversee the systems that ensure the Charity complies with all applicable codes, in addition to its legal and statutory requirements;
  • maintain the register of trustees;
  • when applicable, monitor the administration of the Charity’s pension scheme; 
  • enter into contractual agreements with suppliers and customers;
  • manage the office space and deal with personnel administration and insurance, equipment and premises;
  • oversee PR relating to aspects of financial management.

  • Hours:

As a volunteer position the hours are flexible but we would estimate an average of four hours per week would be required.  A Secretary to the Board will assist.

  • Skills:

  • good verbal and written communication skills;
  • interpersonal skills and the ability to work well with people at all levels;
  • attention to detail and a well-organised approach to work;
  • the ability to prioritise work;
  • the capability to work with numerical information, plus analytical and problem-solving skills
  • a diplomatic approach and the confidence to provide support to the board of trustees;
  • management skills;
  • teamworking skills;
  • integrity and discretion when handling confidential information;
  • a sound grasp of corporate governance issues